PART 1: ABOUT THIS INDUCTION
- You MUST complete this induction BEFORE we can accredit you for access to our sites.
- You must read the whole document and answer a few questions at the end. This induction is to keep you safe and to help Underbelly with their statutory duties.
- If you have any questions about health and safety, please email this address
PART 2: ACCESS TO SITE
- The address of the access for East Princes Street Garden is: Mound Place, Princes Street, Edinburgh, EH1 2LU
- There is no parking on site and all delivery vehicles need to be removed as soon as empty.
- If you haven’t completed this accreditation process, you may be delayed before starting work.
- If you are a manager or supervisor for a number of staff, please make sure we have all their details, that they all complete the online accreditation and that we have all required information regarding vehicles, etc.
- You must check in/sign in and out at reception to access/leave the site
PART 3: GENERAL SAFETY
The most important aspect of Venue H&S is to look after yourself and others around you. This is a legal requirement but also great common sense!
Make sure you attend daily briefings on site during build and break. This will give you the information about where work is happening, who is supervising, and what to look out for.
Please stay alert and watch out for moving vehicles and plant, people working above you, wandering public and the times for breaks.
Please dress appropriately for the prevailing weather – Edinburgh in Winter can be spectacularly sunny – but you should expect wind and rain most days – and maybe a bit of snow and ice mixed in!
Standard hours of work on site will be between 08:00-18:30. Any work outside of these hours must be authorised by management.
Take a break away from your work area. This can help you keep mind and body together, along with staying hydrated and connecting with those around you.
If you feel unwell or need someone to talk to, please contact your supervisor or the Production Manager. We value all who work on our events and want to hear what you have to say.
Similarly, if you see something dangerous or something that just doesn’t look right, tell someone on site: your line manager, supervisor, H&S Advisor, or Site/Production Office. That’s a legal duty too!
Please help us keep the site tidy by using the appropriate bins and skips for any waste generated. Help us recycle wherever possible.
We run a three-strike rule for those who persistently ignore the site rules in an unsafe manner — full details of what we expect from you are shown in the Crew & Contractor Guide: follow the link at the end of this induction.
PART 4: PERSONAL PROTECTIVE EQUIPMENT (PPE)
All of our Edinburgh’s Christmas sites are construction sites for the full duration of the build and the break. You must therefore follow site rules and wear appropriate PPE at all times except in offices.
- You must wear and use the appropriate PPE for the tasks identified in your company’s risk assessments.
- Our risk assessments have identified hazards on site that we feel PPE will be appropriate to mitigate.
- We operate a minimum 3 points of PPE.
Minimum Standard EN397.
EN 397 states that they must be designed to protect the wearer from falling objects. Protection against mechanical impacts to the head safeguards the user against possible consequences such as brain injuries and skull fractures. The standard also includes protection against lateral deformation of the helmet, as well as protecting the wearer from dangerous head injuries.
Industrial safety helmets that comply with standard DIN EN 397 generally meet the following safety requirements:
- Shock absorption, vertical
- Penetration resistance (against sharp and pointed objects)
- Flame resistance
- Chin strap attachment: chin strap releases at minimum 150N and maximum 250N
Don’t decorate them, don’t add stickers, and make sure your hat is comfortable — they are also good at keeping the rain off!
Minimum Standard ISO 20471.
Standard EN ISO 20471 governs the minimum requirements for high-visibility clothing. high-visibility clothing is a visual signal of the wearer’s presence, and makes the wearer conspicuous in dangerous situations, in all possible light conditions during the daytime and also in the dark when seen in headlights. Visibility is achieved by making a sharp contrast between the clothing and the background against which it is seen. Protective clothing therefore needs to be chosen according to the predominant background in order to ensure maximum protection. High-visibility clothing generally consists of a basic fluorescent material and a retro-reflective material.
So Black Hi-Viz are not ideal and we would prefer you to have yellow or orange!
Minimum Standard EN ISO 20345.
The standard EN ISO 20345 defines both the basic and additional requirements for safety shoes intended to protect the wearer from bumps, crushing, falling or rolling objects, from walking into sharp or pointed objects, from heat or cold, and hot substances.
Examples of aspects dealt with in the standard are handling mechanical risks, slip resistance, thermals risks and ergonomic properties. Additional standards relating to individual activities deal with risks in relation to footwear with electrical insulation, for example, and shoes to protect against chemicals, etc. But basically, they are to protect your toes!
The hard hat rule may be relaxed once overhead works are completed, but this will be a decision for site management and site safety. Please listen to all briefings and instructions on site.
Please ensure you purchase appropriate PPE before coming to site. There may be spares available from the Production Office, but you will be charged a £5 premium per article.
PART 5: MANUAL HANDLING
Please take care of your back and ask for help with heavy or awkward loads.
Use site equipment, plant and vehicles to move heavy items where necessary.
Wear gloves to help with grip and to avoid splinters and burrs.
PART 6: WORK AT HEIGHT
All work at height must be pre-planned and assessed.
Whether using ladders, scaffold, MEWPs or access towers you must be able to prove your competence.
You need to be mindful of open-edge working, especially on top of containers and stalls, and specify full-body harnesses and other PPE when assessments dictate.
All ladders must be industrial class and in good condition. Please ensure your ladder is footed by a colleague and that you keep yourself within the width of the stiles – don’t lean out. You should stay below the top 3 rungs at all times. Ladders are for short duration work and access only.
Step ladders should be fully opened with stays put down across the frame. Do not use the top as a step. You should turn the ladder to face the direction you are working – turning through 90 degrees makes the ladder unstable.
Contact the Site/Production Office to discuss your work at height needs.
PART 7: FIRST AID
No matter how good the risk assessments and no matter how careful you are, there will always be a few minor accidents — please make sure you get appropriate first aid.
There is a First Aid kit in reception and in the Site/Production Office, or ask the Site Manager, as it may have moved for construction reasons. Just because the kit is freely available does not mean you can ignore your legal duty to make a note of the accident in the relevant book – see your supervisor or the safety team.
All accidents must be reported to the Production, H&S, or Line Managers, and recorded in the accident book. Again, this is a legal requirement, but also helps us plan for safety if we see recurring incidents on site.
PART 8: VEHICLES ON SITE
Please be aware there will be constant and regular movements of vehicles during the build, and plant movements for movement of equipment and work at height right up to show time.
We will try to segregate pedestrian areas, but this is not always possible, especially around the Mount Place access point to the Gardens.
Stay alert and remember to check your surroundings.
Edinburgh’s Christmas wants only competent staff to drive plant on site, so we’d like to see your certificate or card that shows you have passed a course.
We will accept all International cards that clearly indicate the specific class of plant you want to use on site.
However, please bear in mind that if your performance is poor, we will stop you using plant – we need to prove your competence and ensure everyone is safe.
Site speed limit is 5mph (8kmph), and walking pace whenever near pedestrians.
PART 9: FIRE SAFETY
There are a number of work activities that could pose a risk of fire — we have carried out a full site Fire Risk Assessment and, from the start of the build, there will be the appropriate number and type of fire extinguisher for these risks.
If you accidentally start a fire, or spot one elsewhere, contact the site office or your supervisor immediately. If you have a radio, call it in, whether in build, break or live event.
Don’t worry about code words: tell it like it is!
Raise the alarm with all those nearby by clearly shouting ‘FIRE!’ Encourage them to move to a place of safety. If you are concerned that your alerts have not been heard or heeded, phone 999 and ask for the Fire Service.
If you have a clear route away from danger and have been trained in their use, you may wish to attack a small fire with a fire extinguisher (see images below).
One fire extinguisher should be your limit. If the fire is still alight, get away to a place of safety, leaving all belongings and tools: they can be replaced, you can’t.
Go straight to the assembly point identified to you during your daily briefing. This will be out of site and onto The Mound, or Waverley Bridge or across to Hanover Street. You may be directed elsewhere if the issue makes one area not viable. Please stay there until you are told it is safe to come back in by Fire Scotland or a senior member of staff.
PART 10: DRUGS & ALCOHOL
Consumption of alcohol and illegal substances immediately before and during work periods is prohibited — drugs are illegal here too! Any breach of this rule will result in immediate removal from site.
Even if you are a volunteer you are classed as “at work” when on the site — make sure you are ready for work.
A hangover is no way to get through the day and you will be more susceptible to accident and injury if you are drunk, stoned or under the influence. You may still fail a breath test the morning after.
Prescription drugs can have dangerous side effects — if you are in any way concerned, contact H&S, who are there to help.
Please note that, if you are sent away from work for being under the influence you will forfeit any pay or benefits that may have accrued as you will be in breach of contract.
WORK SAFE, PLAY SAFE
PART 11: SECURITY
Much of the surrounding venue areas are open to the public or vulnerable to wandering pedestrians. The security of tools and equipment is your responsibility. Speak to the Site/Production Office to arrange lock-up storage.
We rely on your eyes and ears to help us keep on top of many security issues.
Your instincts are normally excellent — if something looks dodgy, it probably is!
Don’t be afraid of mis-reporting something — we’d rather you said something than nothing.
There is a difference between an unattended package and a suspect package:
H – Has the item been Hidden?
O – Is the item Obviously suspicious?
T – Is the item Typical or, more likely, not typical of the environment?
If you discover a suspicious package let the site office know immediately and move to a safe distance:
|Suspect device||Cordon size|
If you see anyone acting suspiciously in or around the event site, please let the Site/Production Manager know.
Be prepared to give them a detailed description of what you have seen and why you think it’s suspicious.
If the site is attacked, follow the advice below:
Thanks for taking the time to read this. Our crew and contractor guide with lots more “interesting” safety information can be found if you click the following link:
Crew and Contractor Guide (opens in new tab)
Please answer the questions below to receive the password you’ll need. You must get the questions right to advance, so you may need to go back and re-read the details above!
#1 What is the security cordon distance for a briefcase sized suspicious device?
#2 Who should you contact to discuss your work at height needs?
#3 You have your hi-viz and your safety boots, what other PPE do you need to come on site?
Unfortunately you have not answered all of the questions correctly. Please refresh the page, re-read the induction, and have another go.